Board of Trustees

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Title:
Accessibility and Digital Compliance
Number: 4.183
Authority: ADA Title II (42 U.S.C. §§12131-12134); Section 504 (29 U.S.C. §794); Section 508 (29 U.S.C. §794d); 28 C.F.R. §35.200
Date Adopted: October 20, 2026 
Date Revised:      
OPR: Employee Services
POLICY:
North Florida College is committed to providing accessible digital information, technologies, and services for students, employees, and the public. The College shall incorporate accessibility into the development, acquisition, maintenance, and delivery of digital content and technology and will work to improve the accessibility of existing digital resources.

The College shall establish procedures necessary to implement this policy and ensure compliance with applicable federal and state laws.

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Title:
Naming Campus Facilities
Number: 3.31
Authority: The District Board of Trustees of North Florida college
Date Adopted: March 15, 2022
Date Revised: October 20, 2026
OPR: President
I PURPOSE:
This policy is to create a standard for all donor naming opportunities throughout North Florida
College:
• To govern naming of physical entities (buildings, facilities, and grounds, or portions
thereof) owned by North Florida College; naming non-physical entities (departments,
units, institutes, and centers) and non-endowed funds.
• To ensure namings are consistent with the College’s values and mission.
Honorary namings are not covered by this policy and are reserved for the NFC Board of
Trustees.
II POLICY:
A. For facilities and programs, all namings shall be directed and managed through the NFC
Foundation. The NFC Foundation is responsible for identifying and managing the
inventory of naming opportunities.
B. Naming opportunities for facilities and programs must be approved first by the NFC
Foundation Board of Directors. The NFC Foundation Board of Directors will then submit
a recommendation to the NFC Board of Trustees for their review and approval.
C. Requests for exceptions to any portion of this Policy will be submitted to the Director of
Resource Development, who will make the recommendation to the NFC Foundation
Board of Directors for approval.
D. Naming gifts will constitute a significant portion of the total cost of the facility or
program to be named and will either:
a. Provide funding for the total cost of the facility or program, or
b. Provide funding for that portion of the total cost which would not have been
available from any other source.
E. Gifts that establish “seed funding” can be named funds, but the program or project
resulting from “seed funding” will be a separate naming opportunity.
F. Internal budgets cannot be used, transferred, or applied to a pledge in order to meet a gift
fund minimum.
G. Naming of a College facility or program does not confer donor control over the use of the
named entity (for example, determining the recipient of how a named space will be
utilized).
H. Naming of a College asset or entity must be made in accordance with this Policy and
related procedures.
III PROCESS
A. For new namings, the donor must exhibit an image and demonstrate integrity consistent
with the mission and values of the College.
B. Naming requests must be accompanied by supporting documentation that outlines the
donor gift and terms and the specific program, space, or facility to be named and
submitted to the Director of Resource Development, who will prepare the request for
review.
C. All gift agreements for naming gifts must contain a clause that describes when the
College would remove the name associated with the gift. In the event of removal of a
name, the College will have no obligation to return any contributions already received.
D. College programs, departments, and locations may not bear the name of a for-profit
corporation or entity.
E. Named funds must meet minimum fund thresholds. For donor-funded rooms and spaces,
the recommended gift minimum is determined by the project cost or replacement cost,
current marketable value, and location.
a. Minimum gift values may be changed at any time at the sole discretion of the
College.
b. Pending agreements may be subject to the new funding levels.
IV NAMING TYPES:
A. Naming gifts fall into the following categories: facilities and program naming.
B. Facilities and Program Namings
a. Naming gifts are limited to the life/use/existence of the facility or program.
b. To determine the appropriate minimum amount needed for a naming opportunity,
the NFC Foundation will estimate the full and true cost of a new facility or
program, including but not be limited to equipment needs, research funding,
benefits and full or partial support staff, operations and maintenance, etc.
c. Naming opportunities may include new facilities that are to be constructed or
acquired, and existing facilities, including those that are undergoing renovations.
d. In determining the name to be given to a facility, the NFC Foundation will give
deference to the stated preference of the donor who provides the naming gift.
e. A naming opportunity for a facility will require an irrevocable agreement with the
NFC Foundation assuring that the gifts will be received in a reasonable period of
time relative to the construction or renovation of the facility.
f. Natural items such as trees, shrubs, and plants shall not be named.
g. A named gift for a program should provide adequate annual income to support
that program’s financial needs. New programs must be vetted by the appropriate
department leadership before conversations proceed with the donor.
h. The program, as opposed to the specific person (such as a faculty member or
scholarship recipient), is supported by the fund.
C. Status of contribution at the time of naming
a. When naming is in consideration of a financial contribution, the gift must be
received by the NFC Foundation, or its future receipt must be assured through an
executed agreement before the naming action may be taken.
b. Pledges to be paid over a period of time (typically up to five years) are acceptable
for a current naming opportunity if the donor and NFC Foundation have executed
a pledge payment agreement for the total amount. Pledges extending beyond five
years must be reviewed and approved by the NFC Foundation Board of Trustees.
c. A naming conferred in recognition of a pledge is contingent on fulfillment of that
pledge and will be approved on that condition. The physical placement of a
naming will only occur after at least 75% of the funding commitment is received.
d. If a pledged gift is to name new construction, renovation, or other projects with
cash-flow considerations, the timing of the pledge payments should be such that
sufficient current dollars are available to cover project costs.
e. Irrevocable planned gifts may occasionally generate namings and must be
approved by the Director of Resource Development, who will recommend action
to the NFC Foundation Board of Trustees, taking into account current budget and
funding needs for the facility or program. Irrevocable planned gifts will be
credited at their face value, with particular emphasis being given to the
predictability of the long-term value of the irrevocable deferred gift.
f. Combinations of revocable planned gifts and cash may occasionally generate
naming opportunities under certain circumstances and must be approved by the
Director of Resource Development and the NFC Foundation Board of Trustees. In
assessing whether to approve the naming opportunity, the NFC Foundation will
take into consideration the nature of the combination request, the cash flow
requirements of the requesting facility or program, the predictability of the longterm
value of the revocable deferred gift component, and the predictability of its
receipt.
D. Duration and modification of namings
a. The duration of a donor’s name on any facility ordinarily continues for as long as
the facility is used in the same manner for which the naming occurred. Upon
demolition, replacement, substantial renovation, re-designation of purpose, or
similar modification of a named facility, the NFC Foundation may decide in its
sole discretion that the naming period has concluded.
b. The duration of a donor’s name on any program ordinarily continues until the
program is discontinued, at which time the NFC Foundation may recommend to
the NFC Board of Trustees to conclude the naming period.
c. When the naming period is deemed concluded, the NFC Foundation should make
all reasonable efforts to inform the original donors, or their surviving family
members, in advance of the term conclusion.
d. The duration of physical donor recognition is contingent upon the life cycle of the
facility or program, and once the life cycle has ended, the physical donor
recognition can be removed with approval from the NFC Foundation.
e. The duration of a naming associated with current use fund ends when the fund has
been fully spent.
f. The naming agreement must specify the period of time for which the facility or
program will be named. At the end of the naming duration, the name shall expire.
g. Renaming
i. Any proposal to rename a facility or area or to add a second name in
recognition of a gift shall be reviewed by the Director of Resource
Development, who will recommend action to the NFC Board of Trustees.
The review shall include any gift documents pertaining to the original gift
and related naming, as well as gift documentation pertaining to the
subsequent gift and proposed renaming.
ii. When the donor’s naming period has concluded, the facility or program
may be renamed, with the original name removed, in recognition of new
gifts, subject to any specific terms and conditions set forth in the original
agreement.
iii. If a donor requests a change to the name of a facility or program (e.g., due
to divorce or corporate merger), the NFC Foundation will consider the
request.
h. Removal of naming approval
The College reserves the right to remove a naming on reasonable grounds, with
no financial responsibility for returning any received contributions to the donor.
The NFC Board of Trustees must approve any proposed removal. Appropriate
grounds to remove a naming include, but are not limited to, the following:
i. If the donor’s reputation, actions, or behavior no longer align with the
College’s values or mission;
ii. If the donor or benefactor fails to maintain payments on a pledge upon
which the naming was bestowed. In such an instance, the naming may be
removed after a prorated period of time that reflects the pledge payments
received by the NFC Foundation, taking into account the estimated useful
life of the program or facility or the term of years covered by the naming
agreement, as applicable; or
iii. If a planned gift upon which the naming was bestowed does not result in
the value agreed upon.
E. Responsibilities for costs
a. The College reserves the right to engage outside legal counsel or other
professional advisors when deemed necessary by the College or the Foundation.
The College or Foundation shall ordinarily bear the costs of such services.
However, if the need for outside counsel arises from the donor's requested terms,
the complexity of the donated asset, or other circumstances unique to the
proposed gift, the College or Foundation may require the donor to bear or
reimburse all or a portion of the associated professional fees, subject to the
donor's prior written agreement.
b. Donor recognition, including signage, plaques, and other commemorative
displays, shall be designed, approved, installed, maintained, and, when necessary,
replaced at the discretion of the College and the Foundation. Unless otherwise
provided in the gift agreement, the costs associated with donor recognition shall
be the responsibility of the Foundation or the College and may be included in the
project budget. The Foundation and the College reserve the right to modify the
design, location, or materials of donor recognition to ensure consistency with
institutional standards and campus needs.
c. If the donor requests a sign or recognition to be changed, and if the College agrees
to such a change, all replacement signage and other related costs shall be at the
donor’s expense.
F. Physical naming recognition
a. Naming signage shall not be approved until the actual naming has been approved
by the NFC Board of Trustees.
b. Naming signage shall not be installed until approved by the Office of
Communications and the NFC Foundation.
c. Naming signage standards shall conform to all College branding standards.
Signage reflecting a corporate or organizational naming of a facility may not
include the donor’s logo or other components of branding. Corporate or
organizational branding in this Policy applies only to donor-funded namings and
does not apply to leased spaces or other contractual business relationships.
d. No statues or significant works of art recognizing a donor’s gift or to honor a
person shall be commissioned or installed without following College Policy or
without approval of the Office of the Communications and the NFC Foundation.
e. No publicity of the naming shall be released to the public until it has been
approved by the NFC Board of Trustees.
f. All gift minimums for donor recognition, which include public displays, signs,
donor walls and mounted objects that recognize a donor, shall be predetermined
by the NFC Foundation.
g. All mounted naming signage that has not been properly approved is subject to
removal.
V DEFINITIONS
A. “Gift agreement” means deeds of gift, grant agreements, or statements of understanding
that document the donor's intent and the College's agreement to honor that intent.
B. “Planned gifts” are charitable contributions arranged during a donor's lifetime that are
typically realized by the Foundation at a future date or involve non-cash assets whose
value may not be immediately determinable. Planned gifts may include bequests, trusts,
life insurance policies, retirement account designations, real estate, and other complex
assets. Proposed planned gifts, particularly those with an estimated value exceeding
$50,000, shall be evaluated in accordance with the Foundation's Planned Gift Acceptance
Guidelines and reviewed on a case-by-case basis.